The method
- Describe the deliverable with observable criteria: quantity, format, location, schedule and acceptance. Replace “a complete solution” with a list of outcomes you can actually check.
- State necessary information and scope boundaries. Ask for supplies, installation, travel, options and follow-up to be identified when relevant to the project.
- Put replies into one comparison grid. A missing row means “to clarify”, not “included free”. Resolve differences before comparing totals or making a commitment.
Fictional worked example
For a fictional seminar, the brief requests a room, audiovisual equipment and participant reception. Quotation A includes setup; B prices equipment hire only. Ask about the missing item before declaring B cheaper: the scopes are not yet equivalent.
The record to keep
Keep the dated brief, the version sent, replies and clarified points. This avoids comparing an old quotation with a revised request.
What this method can establish
The grid structures a request and comparison. It is not legal advice about a quotation, a quality guarantee or contract validation.
Supporting documentation
Documentation consulted on
An editorial method, a fictional example and references for further reading.